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Saturday, November 26, 2022

Microsoft 365 VS Google Workspace

Microsoft 365 (previously Workplace 365) and Google Workspace (previously G Suite) are the 2 hottest productiveness suites amongst each enterprise and SMB (Small and Medium-Sized Enterprise) clients. Each supply a wide range of collaboration and crew productiveness enhancement instruments to assist companies carry out at their greatest.

Nonetheless, with a number of options and advantages obtainable, generally it’s tough for companies to determine which productiveness resolution is greatest for them. That can assist you with that, now we have provide you with an in depth comparability of Microsoft 365 and Google Workspace options. We can be speaking in regards to the main options each platforms supply whereas evaluating them with one another.

Fast Entry


What’s Microsoft 365?

Microsoft 365 is a productiveness and collaboration software that comes geared up with revolutionary Workplace apps and clever cloud providers backed with world-class safety.

It’s designed for residence, enterprise, and enterprise customers. On this article, we can be specializing in its enterprise plans.

What’s Google Workspace?

Google Workspace (previously G-Suite) gives cloud-based productiveness and collaboration instruments for modern-day companies of all sizes.

From customized e mail options to acquainted collaboration instruments like Gmail, Chat, Meet, Docs, Sheet, Slides, Types, and extra – Google Workspace accommodates every part a contemporary enterprise wants to enhance productiveness and collaborate in real-time.

Plans and pricing

Each Microsoft 365 and Google Workspace supply a wide range of plans to assist each people and enterprise customers decide a plan that works for them.

The plans for Microsoft 365 are divided into 4 classes as per completely different customers’ wants – Private and Household, Enterprise, Enterprise, and Training.

On this article, we can be specializing in the Enterprise Plans just for the sake of comparability. With ZNetLive, the Enterprise Fundamental Plan begins from ₹ 105 per person/month and the Enterprise Premium is priced at 1,502 per person/month. The key comparability options throughout plans embody the net and cell model availability of Workplace apps, storage, e mail and calendaring, desktop variations of Workplace apps, help and deployment, and extra.

The plans on the screenshot above present ZNetLive Unique pricing.

Google Workspace’s pricing can be thought-about for enterprise customers. Customers can select among the many Enterprise Starter, Commonplace, Plus, and Enterprise Plans. Google Workspace’s Enterprise Starter Plan from ZNetLive begins from 123 per person/month. The Enterprise Plan is obtainable at ₹2,066 per person/month. Each plan contains Gmail, Drive, Meet, Calendar, Chat, Jamboard, Docs, Sheets, Slides, Maintain, Websites, and Types.

The plans on the screenshot above present ZNetLive Unique pricing.

Microsoft 365 Vs Google Workspace – Options

Electronic mail: Outlook Vs Gmail

Electronic mail is a vital a part of communication and each Microsoft 365 and Google Workspace supply dependable and safe e mail options – together with devoted e mail apps and storage choices.

Microsoft 365’s e mail app is called Outlook. The e-mail internet hosting comes with a 50 GB mailbox (Plan: Enterprise Fundamental) with the choice to decide on a customized area identify. The Outlook app accommodates e mail, calendar, contacts, duties, insights, and plenty of different instruments that can assist you work effectively. It permits sharing attachments immediately from OneDrive. You can even guide convention rooms or monitor RSVPs for conferences straight out of your Calendar. It has built-in intelligence with automated invoice funds and reminders.

Supply: Microsoft

The e-mail app supplied by Google – popularly referred to as Gmail is far more than a easy emailing resolution. It permits customers to talk, make voice or video calls, and collaborate in actual time. It additional gives customized e mail – that can assist you arrange an expert e mail on your firm like priya@yourcompany or vegas@yourcompany. You can even create group e mail IDs like content material@yourcompany. You possibly can join together with your colleagues utilizing instruments like Google Meet or Chat or ship calendar invitations from inside your Gmail account.

Supply: Google Workspace

Gmail Vs Outlook at a look

Outlook Gmail
Interface The Outlook Interface may be accessed via the highest bar referred to as Ribbon. It has a number of options and completely different ribbons for various views like Mail, Calendar, Contacts, Notes, and so on. Gmail’s inbox is extra streamlined – whereas it doesn’t have as many options as in comparison with Outlook. Gmail makes use of Labels as a main filter that can assist you manage your inbox.
Accessibility Outlook has each internet and desktop variations. It’s primarily an e mail shopper. Gmail is mainly a webmail service. Nonetheless, it can be accessed on a desktop utilizing third-party apps.
Storage Outlook makes use of OneDrive for storage.
The Enterprise Fundamental Plan comes with cloud storage of 1 TB.
In Gmail, customers can save recordsdata in Google Drive.
The Enterprise Commonplace plan comes with 30 GB of cloud storage.
Safety Customers have the choice to encrypt emails earlier than sending them. The emails are encrypted utilizing TLS (if the receiving celebration helps TLS).
It additional helps two-step verification.
Group • Outlook permits customers to prepare their mail in line with completely different classes like by mission, by the shopper, by significance, and so on.
• You possibly can flag vital emails and even color-categorize them.
• New messages on the identical e mail thread seem as single entries within the inbox
• Gmail permits customers to mark emails as belonging to completely different labels and classes.
• As an alternative of flags, you possibly can star mark messages as vital and never vital.
• Gmail helps thread view – all messages associated to a dialog may be seen as a single merchandise.
Customizability In Outlook, you possibly can change the looks of the app utilizing customized themes. Nonetheless, it’s not as versatile as Gmail. Gmail gives a great deal of customizability and themes to make your inbox look engaging.

Communication: Microsoft Groups Vs Google Chat

Video conferencing is a vital a part of fashionable crew communication and collaboration, particularly within the distant working period.

Each Microsoft 365 and Google Workspace supply devoted video conferencing functions – Microsoft Groups and Google Meet, respectively. Microsoft Groups is a complete video conferencing and collaboration software that permits groups to remain related on the go; share recordsdata and paperwork; chat, name, or just share the video. It comes with plenty of options to assist groups keep related and innovate shortly. It comes as part of the Microsoft 365 providing. Nonetheless, it is usually obtainable as a standalone app (relying on the plan).

Supply: Microsoft

Google Meet, previously referred to as Hangout Meet, is a video conferencing software supplied by Google – each as a standalone resolution and as part of Enterprise Plans. With options supporting easy scheduling, sharing screens, broadcasting inner occasions, and so on. – it helps you keep related in a digitally scattered world. Not like Groups, Google Meet is only for video calls and conferences.

Supply: Google Workspace

Microsoft Groups Vs Google Meet at a look

Microsoft Groups Google Meet
Free Trial Accessible Accessible
Usability It’s ultimate for Microsoft 365 customers or enterprises with massive groups. It’s ultimate for Google Workspace customers and each small and medium sizes companies.
Accessibility You want the desktop model.
It additionally helps Cell App.
It may be utilized in a browser.
It additionally helps the cell app.
Options • Customizable Backgrounds
• In-transit encryption
• 250+ app integrations
• Display sharing
• Simple Visitor Entry
• Audio and video preview display screen
• Reside captioning
• Customizable backgrounds
• Display sharing
• Google Workspace Integrations

Storage: OneDrive Vs Google Drive

Once we discuss cloud-based productiveness suites like Microsoft 365 and Google Workspace, we can not stress the significance of storage sufficient. Engaged on the cloud, you have to ample storage to save lots of your knowledge together with recordsdata, paperwork, photos, and so on.

Microsoft 365 gives OneDrive as its cloud storage software. It permits customers to retailer, share, and sync crucial knowledge and recordsdata. As it’s primarily based on the cloud, customers get to get pleasure from anywhere-anytime entry together with sturdy knowledge backup and safety measures in place. The Enterprise Fundamental Plan gives 1 TB of cloud storage – which is sort of beneficiant when in comparison with Google Drive. (Extra on this later)

Supply: Microsoft

Google Drive is a particularly common cloud storage resolution – amongst each particular person and enterprise customers. Similar to OneDrive, it means that you can retailer, share, and collaborate on paperwork and entry recordsdata through any machine, pill, or another machine. It’s a cloud-native software and thus eliminates the necessity for native recordsdata and minimizes the chance of information loss. Speaking in regards to the entry-level storage obtainable – the Enterprise Starter Plan gives 30 GB of cloud storage per person.

Supply: Google Workspace

OneDrive Vs Google Drive at a look

OneDrive Google Drive
Free Plan Customers get 5GB of free storage. Customers get 15GB of free storage.
File Sharing Customers can share recordsdata through hyperlinks or ship them on to customers’ e mail ID through OneDrive. Extra safety and sharing options can be found with the assistance of SharePoint servers. Customers can create shareable hyperlinks or immediately add customers.
Options • Doc Scanning
• On-line picture storage
• Private Vault
• PC folder backup
• Actual-time modifying on Workplace paperwork
• Permits to view any sort of file and helps Microsoft Workplace recordsdata as effectively
• Staff collaboration
• Constructed-in editor
• Converts PDFs to Docs
• Doc scanning

Content material Creation Apps

Microsoft 365 – the acquainted Workplace Apps

Microsoft Phrase: Microsoft’s legacy doc writing and modifying app – Phrase, doesn’t want any introduction. All Microsoft 365 plans include Phrase – nevertheless, the desktop model shouldn’t be included within the Microsoft 365 Enterprise Fundamental. You have to to make use of the net model. Phrase is turning into higher with each new replace – discover new integrations and clever options to make writing enjoyable. For extra function entry, you must use the Desktop model.

Microsoft Excel: In a data-driven world, crunching numbers is a vital a part of on a regular basis life. Microsoft Excel means that you can retailer, share, and manage knowledge. Use fashionable formulation to carry out calculations and current knowledge in a compelling format. Once more, it’s obtainable with all Microsoft 365 Plans – with the desktop model not obtainable within the Enterprise Fundamental plan.

Microsoft PowerPoint: With PowerPoint, you and your crew can create highly effective and well-designed slides. Even in case you have no designing expertise, you need to use built-in options and design strategies supplied in PowerPoint to create impactful slides. It now additionally helps 3D objects and animations. You possibly can convert handwritten notes into textual content utilizing the applying.

Google Workspace: Content material creation on-the-go

Google Docs: Docs can be utilized immediately from a browser and customers don’t want to put in any software program for utilizing it. It permits real-time modifying, and each change is routinely saved. The Doc recordsdata are saved in Google Drive. The built-in chats function permits customers to speak whereas modifying. You can even import Microsoft Phrase recordsdata to make them immediately editable. Nonetheless, among the codecs would possibly change.

Google Sheet: For knowledge group and administration, Google Workspace gives Google Sheet – a sensible and collaborative spreadsheet. Similar to Excel, it additionally permits customers to make use of formulation for calculations. It additional helps tendencies and customizable visualizations.

Google Slides: For creating shows, Google Workspace gives Slides. It means that you can work on a single presentation with real-time collaboration in order that your shopper or your crew can work on a presentation collectively. You possibly can management who will get permission to edit, view, or add feedback. In relation to Phrase and knowledge processing functions obtainable in Microsoft 365 – customers have the choice to work offline through the use of the desktop variations of every of the apps we mentioned above. Furthermore, the desktop variations have extra options in comparison with the browser variations.

Cell Apps – Microsoft 365 Vs Google Workspace

Each the productiveness suite options supply cell apps (iOS and Android) for added performance and productiveness.

You can even discover separate apps for Microsoft 365 functions like Microsoft Phrase, Groups, OneDrive, Excel, and so on. One of many engaging choices is the provision of a single app – Workplace Cell. It helps customers to view and edit Phrase, Excel, and PowerPoint recordsdata from a single software without having to modify. (If you wish to learn extra on it, click on right here)

Google too gives cell variations of Gmail, Drive, and Meet. Nonetheless, the cell apps of each the productiveness suites are restricted by way of function help as in comparison with their full-fledged internet and desktop variations.

Superior Options in Microsoft 365 and Google Workspace

Aside from the widespread options – there are a number of superior options that each these productiveness suites supply – that it’s essential to concentrate on earlier than making a purchase order.

Microsoft 365 Superior Options

  • Actual-time co-authoring: This function means that you can co-author paperwork in actual time alongside together with your teammates or your purchasers.
  • Sharing Hyperlinks: With this function, as a substitute of attaching recordsdata to emails, you possibly can insert a hyperlink and handle permissions like modifying and viewing. This makes doc sharing fairly straightforward.
  • Energy Map in Excel: This function will help you flip knowledge right into a map with highly effective and interactive knowledge visualization.
  • Convert to PDF: This function means that you can save paperwork to PDF model simply with none formatting points.
  • Work Offline: Microsoft 365 helps you’re employed offline and sync adjustments when related to the web. There may be additionally the model management function that can assist you decide the proper model of any doc.
  • Planner: With Microsoft Planner, you and your crew can plan workflows and manage collaboration – assign and share duties.
  • Good Mail Litter: This function makes use of mailbox guidelines to routinely manage mail – in order that high-importance ones are seen first and different emails are moved to the Litter folder.

Urged Studying: 8 thrilling options to concentrate on in Microsoft 365

Google Workspace Superior Options

  • Confidential Mode: It’s a safety function that permits Gmail customers the proper to regulate who can copy, obtain, print, or ahead emails and attachments. Customers may also add an expiration date to their emails for added safety.
  • Doc Versioning: Doc versioning in Google Workspace apps helps you monitor adjustments in a doc – who made these adjustments – when these edits have been made. You possibly can roll again to a most well-liked model of the doc and even identify them individually.
  • File sharing via Drive: Gmail customers can immediately insert recordsdata from Drive (as much as 10 GB). The automated synchronization of all Workspace-created recordsdata to Drive is one other added benefit.
  • Offline Mode: Google Workspace permits customers to work offline i.e., with out an lively web connection. All adjustments to the file are synced as quickly as you connect with the web.
  • Pageless Docs: This format helps you take away the boundaries of the web page you might be engaged on. This lets you share the web page throughout any machine or display screen – making it simpler to work with large tables.
  • Smarter Assembly Notes: This function routinely imports any related info from a Calendar Assembly invite.

Work in Meet: With this, you possibly can immediately current your content material (doc, slides, or sheets) on a name with out having to modify home windows. It additionally gives dwell captioning in Meet.

Administration and Safety: Microsoft 365 Vs Google Office

Each Microsoft 365 and Google Workspace may be managed from an internet interface.

Directors can create a number of person teams, assign insurance policies, configure safety choices, test notifications, view occasions, and so on.

Google Workspace assigns Tremendous Admin and Delegated Admin roles. By default, when a person indicators up for a brand new account, he can be assigned the Tremendous Admin position. As an excellent admin, you possibly can assign new roles and delegate duties.

Microsoft gives an Admin middle from the place you possibly can handle varied Microsoft 365 functions. You possibly can handle elements like Customers, Teams, Roles, Assist, Billing, Sources, Well being, and so on. via the admin middle.


Each Microsoft 365 and Google Workspace take the safety of their purchasers significantly. A number of safety features can be found to assist customers safeguard their accounts and stop knowledge loss or theft. Each options help multi-factor authorization. With greater subscription plans, you get superior safety features.

Google Workspace gives safety features like:

Superior Safety Program – supplied to probably the most weak customers corresponding to celebrities, journalists, and enterprise leaders.

Vault: It’s an e-discovery and knowledge governance software. With this, admins can maintain info and even delete any probably dangerous info.

Knowledge Loss Prevention: It permits admins to create and apply guidelines to regulate the content material that customers can share exterior the group.

Safe LDAP: It gives a easy and safe method to join LDAP (Light-weight Listing Entry Protocol) -based functions and providers to Cloud Id or Google Workspace. Extra on this, right here.

Different safety features embody group-based coverage controls, endpoint administration, cloud identification premium, context-aware entry, safety centre, S/MIME (Safe Multipurpose Web Mail Extensions) encryption, assured controls, and entry transparency.

Microsoft 365 gives the next safety features:

Microsoft Intune: Intune helps directors handle entry to knowledge from endpoint gadgets. It’s obtainable on greater subscription plans.

Superior Risk Safety: It permits directors to configure filters that may establish and detect malicious hyperlinks and attachments. It was not too long ago rebranded as Microsoft 365 Defender.

Alternate On-line Safety: This function protects Microsoft 365 customers from spam and malware assaults.

Different safety features embody safety and privateness controls, customized permissions, password insurance policies, and extra.


Each Microsoft 365 and Google Workspace have devoted 24/7 telephone and e mail help.

Admins and customers can discover a number of how-to articles and technical documentation round common assist subjects. You can even take assist from licensed Google Workspace and Microsoft specialists.

Conclusion: Microsoft 365 Vs Google Workspace: Which is best?

Each Microsoft 365 and Google Workspace are glorious productiveness suites. Whereas Microsoft 365 gives much more options, Google Workspace is nice with regards to simplified collaboration.

In case you should determine, you possibly can suppose by way of these factors:

  • Value: Whereas the entry-level enterprise plans supplied by each the options are considerably comparable, there’s a large hole in cupboard space. In Google Workspace Enterprise Starter, you solely get 30 GB of cloud storage for ₹125 per person/month versus Microsoft 365 Enterprise Fundamental which gives 1 TB of cloud storage for a similar value. Nonetheless, the upper subscription plans in Google Workspace have beneficiant storage choices if you wish to discover.
  • Storage (each file and e mail): Do you may have a big and rising crew? Does your crew work remotely? Distant groups want extra on-line storage for simpler collaboration with the onsite groups.
  • Scalability: If you’re a startup or small enterprise, you would possibly wish to go along with entry-level plans. For rising groups and enterprises, Microsoft 365 looks as if a greater match with added safety and collaboration instruments.
  • IT assets: For small companies with a restricted IT workforce, Google Workspace would possibly turn out to be useful with fewer admin administration complexities. Whereas Microsoft 365 Starter and Enterprise stage plans are simpler to handle, the identical can’t be stated for the Enterprise stage plans. You would possibly want a devoted IT crew to handle the safety entrance.
  • Free Trial: The Microsoft 365 plans come for a free trial of 1 month – fairly beneficiant as in comparison with Google Workspace’s free trial of 14 days.
  • Desktop Functions: The strongest argument in favor of Microsoft 365 is the provision of desktop apps for phrase processing, spreadsheet, and presentation. It’s fairly helpful for organizations that work on MS Workplace Information and desires to ship, obtain, and edit recordsdata offline too.

A degree in favor of Google Workspace right here is you can edit each Google Docs and MS Workplace paperwork with Google Workspace. Microsoft 365 solely helps MS Workplace paperwork.

  • Unique Apps: Microsoft 365 gives functions like Sway and Stream. These apps or their equal aren’t obtainable in Google Workspace.

If you’d like assist in deciding which resolution can be proper for your corporation, you will get in contact with our specialists at gross sales@znetlive.com

Hope this text will assist you make an knowledgeable determination.

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